General Info
FAQ
What is Pencils Down?
Pencils Down is College Board’s org-wide retreat. All full-time staff will gather in Philadelphia February 6–7, 2025. It’s a chance to come together, have fun, put work aside, and be reminded of what we do and why it matters.
When and where will the event take place?
Pencils Down 2025 will take place at the Philadelphia Marriott Downtown on February 6–7.
Bringing all staff to one location for Pencils Down seems expensive. Why do we continue to make this investment?
We make this investment to help all of us reconnect, refresh, and be reminded of the relevance of our work. Our thrive priority calls on us to do all we can to make College Board a great place to work. At the center of that is the experience our people have working here, the connections they have to each other, and the connection they have to our mission. Pencils Down is a cornerstone opportunity to invest in our people and help us thrive—individually and organizationally.
How are the Pencils Down dates decided?
If you think finding 25 minutes for your team to sync up is hard, imagine looking for time to convene 1,700+ people! The Pencils Down team considers a variety of factors to avoid scheduling conflicts with our other events and key program delivery dates while securing space that can accommodate a group of our size. Some years these constraints leave us with only one or two possible date windows.
Why Philadelphia?
We look for locations that are accessible for colleagues across the country, close to major airports, and have ample space to accommodate us so we can step away and into a new environment.
I live in Philly—do I have to stay in the hotel?
Yes, all staff will stay in the hotel block.
What’s the dress code? What should I pack?
The dress code is professionally comfortable. Think nice jeans and sweater rather than button down or dress. Go for the comfortable shoes. The weather in Philadelphia can vary in February; check the forecast before you travel (but keep in mind the core activities will take place indoors).
You won’t need your computer during Pencils Down but if you need it for another reason, you can leave it in your hotel room.
If you’d like to participate in a wellness session, bring something you can move in comfortably.
Does everyone get their own room or will staff have to share?
Each staff will have their own room.
Can friends or family members join me?
While we’d love to meet your friends, pets, and family, Pencils Down is for College Board staff only.
Can staff who are married share a room?
Absolutely. Just reach out to [email protected] to request this accommodation.
What if I need an accommodation?
Please reach out to us at [email protected] and we'll help look into accommodations.
If you believe you require accommodations under the ADA, we'll have you log your case with UNUM so it can be reviewed.